Working with a Cloud - What you should know

Especially in recent years, a lot has happened in Germany with regard to digitization – work has largely been digitized, and many employees are now working entirely from home. This trend has also made working with a cloud more popular in recent years, as it offers numerous advantages such as flexibility, independence, and high data security.

In this Deskspace blog article, we will look at how working with a cloud system works and how you can best expand your digital workplace. If you would like to learn more about various health-related topics, then please visit the blogs on the Deskspace website!

What exactly is a cloud?

Before we look at the specific ways in which working with a cloud is possible, we would like to briefly explain what it actually is as a basic concept. We may have some readers who are not yet familiar with the topic, and we would like to provide them with a good foundation.

A cloud is a service that allows users to store data, applications, and resources over the internet and retrieve them on different hardware. The data is therefore not stored on a specific device, but on remote servers, i.e., a series of computers. This means that they are always accessible and can always be retrieved when there is an internet connection.

There are various cloud systems; the most common is the so-called public cloud. It is hosted by a private company and can be used by users all over the world. Often, these cloud systems are free up to a certain storage limit and can then be extended via a subscription system. Public clouds are probably the best solution for cloud-based work, as the infrastructure is already in place and maintained by large software companies.

Clouds are more secure today than ever before. Some cloud systems even meet the requirements needed for storing sensitive customer data in companies – so your data is safe in most cases, and large companies have the best security systems. A functioning cloud is part of every modern workplace – just like ergonomic office furniture, such as the Deskspace Pro. A height-adjustable desk with all important functions – feel free to visit our website!

Advantages of cloud-based working

The advantages of cloud-based working lie with both the employer and the employee. The easy storage and management of data benefits both sides and makes digital work possible in the first place. Just imagine how annoying it would be to always send the required papers and data by mail to all employees in the home office. Since email providers are usually not 100% secure, clouds are used as a solution.

Modern working with a cloud has the following advantages, among others:

• Flexibility: Data can be viewed anywhere there is internet access. This includes mobile devices or computers abroad. This means that work is location-independent and the company can largely do without its own office spaces or company buildings. This way of working is also referred to as "full-remote."
• Collaboration: In a cloud, all people who have access authorization can quickly access the data. This makes it possible to quickly exchange data or work together on a project. In contrast to classic collaboration, it doesn't matter where the different project participants are located, as the cloud is accessible worldwide.
• Cost savings: For the company, using a cloud provider also means saving high costs. Fewer physical data carriers such as hard drives, devices, or memory cards need to be purchased, and the classic paper archive largely disappears. Although a large & secure cloud costs a certain monthly amount, this is very low compared to the costs for hardware – and there is no wear and tear with the cloud.
• Scalability: A company is constantly growing – and thus usually requires more devices or storage media. With a cloud system, scaling is easier, because no new devices have to be purchased; only more storage space is needed. This allows your company to grow faster & focus on its core business.

A modern company needs a cloud system to enable employees to work freely. In addition to the advancing digitization, however, care must also be taken to ensure that health is not endangered by unhealthy work at the desk. A height-adjustable desk can be useful for this – like the one from Deskspace. Feel free to visit our product page!

Working with the cloud: This is how you get started!

Perhaps in your company, you are not yet working with a cloud system, but instead send documents & data by email or in the old-fashioned way by post. It is important to know that you cannot work with a cloud alone – you are dependent on your employer joining in, otherwise things will become even more complicated than before. In your private life, you can of course always use a cloud to organize your documents & papers.

If your company switches to cloud-based working, all important data must be well sorted and easy to find. In addition, it is important that everything is stored in the digital database, both incoming and outgoing documents. If something is missing or cannot be found, old methods would have to be used again to find the corresponding document – that should not happen. It is therefore advisable to hold a team meeting before working with a cloud to clarify all important questions.

In addition, all security regulations must be complied with – your company must find out which cloud solution can be used for sensitive data such as customer addresses. It should also be precisely regulated who has access to the cloud and how it is secured – so no one has the opportunity to access important data.

However, if these questions are clarified and your colleagues have familiarized themselves with the cloud system, then it usually runs very smoothly – the uploading & saving of all documents in the digital database will eventually run automatically, and you can banish paper and thick folders from your office. The acquisition of a cloud for your work is an important step for digitization, which you should also convince your employer of.

Would you like to learn more about ergonomic & healthy office furniture? Then don't hesitate and visit the Deskspace website, where you will find all information about our products.